System Administration - Catalog Category
Applicable Product:
- PeopleFluent Learning
Applicable Release:
- V24
Summary:
Catalog Category
System administrators can use the table below to help them configure the system configuration settings in the Catalog category.
To configure Catalog settings, go to Manage Center > System > System Configuration and select Catalog from the Select a category drop-down list.
Table: System Configuration Settings: Catalog Category
Setting | Type | Description |
In catalog editor, the default value for price info | Text | Enter the default text for the Price Info text box attribute in the Cost Information page for new learning modules. This text can be changed in the Catalog Editor when configuring cost information for courses that are charged per registration or that take online payment. |
Show catalogs in search result listing | Check box | Select this check box to include the name of the catalog in source results for course. |
Show reference resource file URL | Check box |
Select this check box to display in course details pages the URLs for reference resources in addition to their description. This may be useful if the URL or filename contain additional information. Clear this check box to display only the description for reference resources in course details pages. |
Show empty catalog description fields? | Check box |
Select this check box to display in course details pages catalog description fields that have no values. For example, if no values have been saved for the More Information or Objectives fields in the Catalog Editor, those empty fields are still shown in course details pages. Clear the check box to hide catalog description fields that have no value. |
Show subjects of Learning Module | Check box |
Select this check box to display the Category and Subject fields in the Catalog Editor, so they can be assigned to learning modules. Course categories and subjects will also be displayed in course details pages. |
Show subjects in left frame | Check box | Not used. This was for the Classic Browse view that is generally not used by customers. |
Quick List Subjects | Check box | Not used. This was for the Classic Browse view that is generally not used by customers. |
Allow Learning Program Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Certification Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Online Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Exam Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Class Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Virtual Classroom Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Virtual Classroom Archive Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Workshop Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow External Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Book Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow CD Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Video Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Audio Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Just-In-Time Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Special Interest Group Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Self-Training (Paper) Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Self-Training (Video) Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Coaching Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow On-the-Job Training Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Allow Task Learning Type | Check box | Select this check box to show this learning type in the relevant search and editor windows. |
Default Size of Window | Text | Enter the default size in pixels for the Catalog Editor window, in the format width, height (for example, 1024, 768). If this field blank is blank or contains an invalid format, the default is set to 800 x 600. |
Width of Course List frame | Number (Min=120, Max=512) | Not used. |
The Number of Columns in the Catalog List Frame | Number (Min=1, Max=2) | Not used. |
Display invitation/confirmation status in participants list | Check box |
Select this check box to display the current invitation and confirmation status for participants in the Catalog Editor's Participants page. This feature helps course administrators to manage the status of learners who must follow a manual invitation and confirmation workflow (using faxes or phone calls, for example). |
Show non-enrollable session in search catalog | Check box | Select this check box to include in Catalog Search results courses that have no sessions available for enrollment. |
Display iCalendar links | Check box |
Select this check box to show iCalendar links in course detail pages. Learners can click the link to import scheduled course sessions into a calendar application such as Microsoft Outlook. Links are shown only if at least one of the start date and the end date is specified. |
Directly display all learning program sessions | Check box | Select this check box to show in course detail pages all sessions in a program. Clear this check box to show only the first session, initially, with a drop-down list to choose the session to show. |
Show the "Only show items with active schedule(s)" option | Check box |
Select this check box to show only results with an active schedule when session level search results are enabled (See Enable Session-level Catalog Search Results). This setting applies only to the legacy user interface (that is, when the user's skin is anything other than PeopleFluent_LMS_Default and they do not have Enable new UI set to Yes in their profile). |
Hide instructors in catalog | Check box | Select this check box to not show instructors in course details pages. Clear this check box to show instructors in course details pages. |
Hide enrollment start date in catalog | Check box | Select this check box to show in course details pages only the enrollment deadline. Clear this check box to show the enrollment period (that is, the start and end dates for enrollment). |
In catalog editor, show start date and end date fields for online modules | Check box | Select this check box to enable start and end date fields in the session properties for online courses. |
Directly enroll and launch modules from catalog search results and learning path for single-session learning types | Drop-down list |
Select from the drop-down list whether learners can directly enroll and launch single-session learning types (such as online courses) from Catalog Search results and the Learning Path:
|
Enable Session-level Catalog Search Results | Check box |
Select this check box to return sessions in Catalog Search results, in addition to courses. Enabling this option provides session-oriented search result filters in the legacy UI, enabling learners to refine search results by location and region. Clear this check box to provide course-level search results only, which can be refined by type, vendor, subject and language. |
Allow course coupon | Check box | Select this check box to enable learners to use course coupons to enroll in courses. |
Default Initial User View to Browse | Check box | Not used. |
Use Classic Browse View | Check box | Not used. This view is generally not used by customers. |
Show course info in explorer window | Check box | Not used. |
Allow user to mark as completed set to enabled by default | Check box |
Select this check box to enable by default the option to allow learners to mark a course as complete. This option is in the Catalog Editor > Enrollment Security page. This default setting only applies to learning types that can be tracked; learning types that cannot be tracked will always have this feature disabled by default. |
Enable SCORM 2004 support | Check box | Select this check box to enable SCORM 2004 support in the LMS. |
Course Player | Single choice |
Select one of the options for how courses are rendered in browsers:
If you select IFrame Player, you can select the check box to allow full-screen content, if required. |
Enable module cloning | Check box | Select this check box to be able to clone learning modules. Learning modules can be cloned from the Learning Modules page and in the Catalog Editor. |
Session Changed E-mail Template to be sent to Participants | Selector |
Click the browse icon to select the email template used to send emails to participants when a session's venue, facility or overall start and end dates are updated via the Catalog Editor. A learner is considered a participant recipient if they are enrolled in the session (with a status of active or invitation only) and their transcript status is either In Process or Not Started. |
Session Changed E-mail Template to be sent to Instructors | Selector | Click the browse icon to select the email template used to send emails to instructors when a session's venue, facility or overall start and end dates are updated via the Catalog Editor. |
Send Session Selection E-mail | Check box | Select this check box to send an enrollment confirmation email to learners who select a session in the Knowledge Center or course details page for a course that prompts learners to select a session. |
Course ID Generator Format | Text |
Enter the format used by the Catalog Editor to generate a unique module ID when administrators create a new learning module. Using this system configuration setting enables you to create learning modules with a standard ID format and a static prefix. For example, MOD-0005, where 0005 is the next available unique four-digit number. |
Enable catalog assignment at the user level | Check box | Select this check box to enable the Catalog Access fields in the User Editor. This feature enables administrators to specify catalogs the user can access in addition to those they can access via catalog permissions. |
Default Working Days Start Day | Drop-down list | Select from the drop-down list the default start day of the working week for session schedule selection. If updated, this setting takes effect from the next time users log in to the LMS. |
Default Working Days End Day | Drop-down list | Select from the drop-down list the default end day of the working week for session schedule selection. If updated, this setting takes effect from the next time users log in to the LMS. |
Default Working Hours (hh:mm-hh:mm) | Text | Enter the default working hours for session schedule selection, in the 24-hour format: hh:mm-hh:mm, where hh can be 00 to 23, and mm can be 00 or 30. For example, 09:00-17:30. If the format of this value is invalid, the default value 09:00-17:00 will be used. |
Search result format | Single choice |
Select a Catalog Search results format. This determines what information is included in the results list. This setting applies only to the legacy user interface (that is, when the user's skin is anything other than PeopleFluent_LMS_Default and they do not have Enable new UI set to Yes in their profile). |
Show enrollment substitution in session properties of catalog editor | Check box |
Select this check box to allow course administrators to replace a participant enrolled in a session with another participant. This option enables the Enrollment Substitution option in each participant's action menu, in the Catalog Editor > Session Properties > Participants page. Enrollment Substitution prerequisites:
|
Session Code Generator Format | Text |
Enter the format used by the Catalog Editor to generate a unique Session Code when administrators create a new session. Using this system configuration setting enables you to create sessions with a standard ID format and a static prefix. For example, SESSION-0005, where 0005 is the next available unique four-digit number. The maximum length allowed for a session code is 85 characters. |
Automatically generated session code must be unique across the system | Check box |
Select this check box to ensure that new session codes are unique. The LMS will check new session codes against existing session codes that were created from the last time this setting was enabled. It does not check them against sessions that were created before this option was enabled. |
Default Share/credit enrollment for programs | Single choice |
Select the default value for the Share/credit enrollment field in the Define Enrollment Policy page for programs. Where a component module or program (or its equivalent) has been completed by the learner prior to enrolling in the program, you can specify the default value for whether or not the learner is expected to retake the learning. If Requires the learner to retake the learning is selected, the learner will have to achieve a new completion of the learning in order to complete the program. If the learner is currently enrolled (waitlisted, Not Started, In Process, or Pending) in the module, completion of the current enrollment will contribute towards program completion. If Does not require the learner to retake the learning is selected, the learner will be credited for the learning completed previously. The learner may be required to retake the course even if this option has been selected if the program session requires the effective/approved revision of its component modules and the learner’s training history does not include the effective/approved revision. |
Program completion requires module to be on Effective/Approved revision | Check box | Select this check box to set the default value for Program completion requires modules to be on Effective/Approved revision to be true when programs are created. This can be toggled for program sessions individually, on the Assign Module page. |
Allow administrators to publish new revisions to learners whose status in earlier revisions is Completed | Check box |
Select this check box to enable administrators to publish a new revision of a course to learners whose status in earlier revisions is Not Started, In Process, or Completed. Publishing a new revision in this way will ensure learners re-opening the completed course will launch the effective revision. PeopleFluent recommends disabling this option for regulated environments, as it can result in transcripts being updated with the effective revision after they have reached a final status. |
Instructor Assigned to Class E-mail Template | Selector |
Click the browse icon to select the email template used to send emails to instructors when they have been assigned to a classroom session. When an instructor is assigned to a classroom session in the Catalog Editor > Instructors page, the LMS prompts the administrator to confirm they want the email to be sent. This applies only to instructors who have been assigned manually, not to dynamically assigned instructors. The email includes iCal invitations, if configured. Instructor information can be included in the email template using the {Course Schedule} parameter. |
Instructor Deassigned from Class Email Template | Selector |
Click the browse icon to select the email template used to send emails to instructors when they have been deassigned from a classroom session. When an instructor is de-assigned from a classroom session in the Catalog Editor > Instructors page, the LMS prompts the administrator to confirm they want the email to be sent. |
Session Retired E-mail Template to be sent to Participants | Selector |
Click the browse icon to select the email template used to send emails to participants when a session is retired. A learner is considered a participant recipient if they are enrolled in the session with a status of In Process, Not Started, Pending Approval, Prompt User To Select Session or Waitlisted. |
Session Cancelled E-mail Template to be sent to Participants | Selector |
Click the browse icon to select the email template used to send emails to participants when a session is cancelled. A learner is considered a participant recipient if they are enrolled in the session with a status of In Process, Not Started, Pending Approval, Prompt User To Select Session or Waitlisted. |
Session Cancelled E-mail Template to be sent to Instructors | Selector | Click the browse icon to select the email template used to send emails to instructors when a session is cancelled. |
Default Event/Session Status on Session Creation | Drop-down list |
Select the default event or session status for new sessions for enrollable learning types:
|
Allow Assessment Score for online equivalent learning type | Check box | Select this check box to allow a system administrator or instructor to enter a score for online equivalent courses, overriding the system-generated score. |
Default course image for Catalog Display | Selector | Click the browse icon to select an image from the repository as the default course image to show in catalogs, course details pages, and the Knowledge Center. |
Default catalog image for Catalog Display | Selector | Click the browse icon to select an image from the repository as the default catalogs image to show in the Catalog Browser. |
Course Checklist Item Reminder Email Template | Selector |
Click the browse icon to select the email template used to send to the checklist item owner when the item is about to reach its deadline or, if the deadline has a reminder period, when it is time to remind the owner of the approaching deadline. |
Course Checklist Owner Change Email Template | Selector | Click the browse icon to select the email template used to notify the new checklist item owner when an administrator assigns the checklist item to them. |
Default Failed and Deadline Expired Program Modules Handling | Single choice |
Select the default setting for failed and deadline expired program module handling when creating new programs:
Automatically fail this program for the learner if mandatory modules or elective credits requirement can no longer be met |
Allow Multiselect Facets in Faceted Search | Check box | Select this check box to enable multiple filter check boxes to be selected, to refine search results in the legacy UI. |
To create or clone sessions for a module, administrators must have | Single choice |
Select the type of access permission for a module administrators need in order to create or clone sessions for it:
|
Show module images in catalog browser | Check box |
Select this check box to always show learning module images in the Catalog Browser. If a module does not have an associated image, the placeholder image is shown. (See the Default course image for Catalog Display System Configuration setting.) Clear this check box to disable the images used for courses in all catalogs. This can be useful if your organization does not use images for some or all of its courses, and you do not want to use placeholder images. |