System Administration - Competency Manager Category
Applicable Product:
- PeopleFluent Learning
Applicable Release:
- V24
Summary:
Competency Manager Category
System administrators can use the table below to help them configure the system configuration settings in the Competency Manager category.
To configure Competency Manager settings, go to Manage Center > System > System Configuration and select Competency Manager from the Select a category drop-down list.
Table: System Configuration Settings: Competency Manager Category
| Setting | Type | Description |
| Competency Revocation E-mail | Selector |
Click the browse icon to select the email template used to send the notification when a competency is revoked. Notifications are sent depending on individual competency settings and the Process competency renewals and expiration/revocation notifications only for currently assigned job profiles System Configuration setting. |
| Competency Revocation Grace Period Entered E-mail | Selector |
Click the browse icon to select the email template used to send the notification when a competency that has been configured to be revoked enters the grace period. Notifications are sent depending on individual competency settings and the Process competency renewals and expiration/revocation notifications only for currently assigned job profiles System Configuration setting. |
| Competency Learning Module Expiration Reminder Interval (days) | Number (Min=0, Max=9999) |
Enter the number of days before competency learning modules expire to send an email notification. The notification period can be overridden per competency setting. |
| Competency Learning Module Expiration Reminder E-mail | Selector |
Click the browse icon to select the email template used to send the notification when the validity of a learner's competency module completion is due to expire. Notifications are sent depending on individual competency settings and the Process competency renewals and expiration/revocation notifications only for currently assigned job profiles System Configuration setting. |
| Ad-Hoc Competency Assessment Expired E-mail | Selector |
Click the browse icon to select the email template used to send the notification when a learner's ad hoc assessment expires. Notifications are sent depending on individual competency settings and the Process competency renewals and expiration/revocation notifications only for currently assigned job profiles System Configuration setting. |
| Enable competency groups | Check box |
Select this check box to enable the Competency Group Editor, in which users can create competency groups and assign competencies to them. The Competency Group Editor is available for Learning and Performance licenses only. |
| Enable job profile groups | Check box |
Select this check box to enable job profile groups in the Competency Group Editor. Job profile groups are available for the legacy Performance license only. |
| Competency Learning Module Renewal E-mail | Selector |
Click the browse icon to select the email template used to send the notification when a learner's competency module enters the renewal period. Notifications are sent depending on individual competency settings and the Process competency renewals and expiration/revocation notifications only for currently assigned job profiles System Configuration setting. |
| Job Profile Assignment Notification for Assignee E-mail | Selector | Click the browse icon to select the email template used to send the notification to users when a job profile is assigned to them. |
| Job Profile Assignment Notification for Direct Appraisers E-mail | Selector | Click the browse icon to select the email template used to send the notification to direct appraisers when a job profile is assigned to their appraisees. |
| Job Profile Assignment Notification for Job Profile Owner E-mail | Selector | Click the browse icon to select the email template used to send the notification to job profile owners when their job profiles are assigned to users. |
| Job Profile De-Assignment Notification for Assignee E-mail | Selector | Click the browse icon to select the email template used to send the notification to users when a job profile is de-assigned from them. |
| Job Profile De-Assignment Notification for Direct Appraisers E-mail | Selector | Click the browse icon to select the email template used to send the notification to direct appraisers when a job profile is de-assigned from their appraisees. |
| Job Profile De-Assignment Notification for Job Profile Owner E-mail | Selector | Click the browse icon to select the email template used to send the notification to job profile owners when their job profiles are de-assigned from users. |
| Process competency renewals and expiration/revocation notifications only for currently assigned job profiles | Check box |
Select this check box to only send competency expiry and revocation notifications to users if the competency is part of a job profile that is currently assigned to them. Additionally, enrollment renewals will only be processed for modules related to the competency of a currently assigned job profile. Clear this check box to send notifications as long as the user is in possession of the competency. Enrollment renewals for competencies will be processed irrespective of the currently assigned job profiles. |
| Enable job profile group association at the user level | Check box | When enabled, this allows associating specific job profile groups to individual users, which will then limit the output of the Job Profile Competency Quota Analysis and the R140 report. In both reports, this option will limit the output to only those users who are associated with the selected job profile group(s). When disabled, any user assigned to a job profile within a selected job profile group(s) will appear in the reports. |
| Status for new Competency is Active by default. | Check box | Select this check box to make newly-created competencies active (Active checkbox selected) by default. |
| Status for new Job Profile is Active by default. | Check box | Select this check box to make newly-created job profiles active (Active checkbox selected) by default. |