System Administration - Records-Transcript Category
Applicable Product:
- PeopleFluent Learning
Applicable Release:
- V24
Summary:
Records-Transcript Category
System administrators can use the table below to help them configure the system configuration settings in the Records/Transcript category.
To configure Records/Transcript settings, go to Manage Center > System > System Configuration and select Records/Transcript from the Select a category drop-down list.
Table: System Configuration Settings: Records/Transcript Category
Setting | Type | Description |
Record all withdrawals (except withdrawals performed using the group withdrawal function) | Check box | Select this check box to record all withdrawals, including withdrawals from learning modules inside learning programs, with the exception of withdrawals performed using the Group Withdrawal function. Users who are Waitlisted or Pending Approval do not have a withdrawal record created, as they are not yet considered enrolled. |
Simplified Tracking Data Display | Check box |
Select this check box to replace the detailed CMI tracking data in learners' Records/Transcript History with a link to open it. This can be useful as CMI tracking data can include more details than the average user needs to see. Objectives status information is still viewable by clicking on the link provided. The Transcript History is accessible via the user's Records/Transcript page or using the Training History report type in the Report Wizard. |
Level of Visible Transcript Detail for learners | Drop-down list | Select the level of detail for learners when viewing the Records/Transcript page:
The last two options apply to SCORM courses only. This setting affects only the learner's view of their transcripts. The reviewer's view is configured in Organization Maintenance page, when creating or editing an organization. |
Hide objectives for Skillsoft Business Skills courses | Check box |
Select this check box to hide the detailed CMI tracking data in users' Records/Transcript for Skillsoft Business Skills courses. These courses provide very detailed but complicated objective status information that may be confusing to non-technical learners. All tracking data is still recorded in the LMS, and is available for reporting, but it is not shown to the learner. |
Use Last Score rather than Highest Score as the default score for an activity (affects transcript listings and roll-ups) | Check box |
Select this check box to use the highest score obtained in an exam for summary reports and Records/Transcript. Clear this check box to use the most recent score. |
Mastery Score for NETg Cookie-Based Courses | Number (Min=0, Max=99) | NETg cookie-based tracking data primarily contains raw score data with few status indicators. You can enter the minimum score, at a global level, required to pass courses that use NETg cookie tracking. |
Lesson Status for NETg Cookie-Based Courses After Mastery Score Has Been Achieved | Drop-down list | If you have specified a mastery score for NETg cookie-based courses, you can select the Lesson Status for passing the course:
|
Show revision column on records/transcript tab | Check box | Select this check box to show the course revision in the Records/Transcript page. |
Show credits column on records/transcript tab | Check box | Select this check box to show the course credits in the Records/Transcript page. |
Display module attribute(s) | Check box | Select this check box to show the module attributes in the Records/Transcript page. |
Record progress after reopening a course | Check box | Select this check box to record learners' course progress when they re-open a course. This updates launch times and scores even though the transcript has reached a final status. |
External Training Record Approval Request E-mail Template | Selector | Click the browse icon to select the email template used to send emails for external training record approval requests. |
External Training Record Approved E-mail Template | Selector | Click the browse icon to select the email template used to send emails to learners for external training record approvals. |
External Training Record Approval Denied E-mail Template | Selector | Click the browse icon to select the email template used to send emails to learners when external training record approval requests are denied. |
Enable third-party transcript viewing permission | Check box | Select this check box to enable Third-Party Transcript Viewing Permissions in the Catalog Editor > Define Module Security page. This permission setting specifies which third-parties have read-only and unrestricted access to learners' transcripts during the review process. |
Enforce Approval for External Training Record Creation and Updates | Check box | Select this check box to enforce the approval process for creating and updating external training records. If you enforce the approval process, you must select the email templates used to send approval requests and responses. |
Require Org in Auto Enroll Targets | Check box |
Select this check box to require all targets for auto-enrollment set in the Catalog Editor to include at least one organization. This helps to prevent accidental auto-enrollment assignments to a larger community than intended. Once enabled, this option also checks for the organization requirement for all existing rules at execution time and will ignore assignments for courses without an organization target. |
Show session name column on records/transcript tab | Check box | Select this check box to show session names in the Records/Transcript page. |
Enable Transcript History | Check box |
Select this check box to record overall status changes, session transfers, session selections and date updates in a Transcript History. This page is accessed via the user's Records/Transcript page or using the Training History report type in the Report Wizard. To see the Transcript History link on the records/transcript page, users must have a role with read-only access to the Transcript History feature in System Roles > Learner-Oriented Features > Learn Features. |
Enable Using Last Committed Lesson Status | Check box | Select this check box to set the enrollment status of the most recent course attempt as Completed or Failed (as appropriate). Clear this check box to keep the first Completed or Failed course attempt. |