Competency Details Field Reference
Applicable Product:
PeopleFluent Learning
Applicable Release:
All Versions
Summary:
The Competency Details page is divided into the following sections:
- Competency Details
- Proficiency Level
- Recognition Policy
- Learning Modules
- Notification Settings
- Job Profiles
Use the tables below for each section to help you create a competency.
Competency Details
Table: Competency Details
Field | Description |
Reference Code | Enter a unique reference code for the competency, up to a maximum of 85 characters. This field is mandatory. |
Title | Enter a title for the competency up to a maximum of 85 characters. This field is mandatory. |
Model | Click the field to select the competency model the competency is saved to. |
Source Library |
This field is for information only. It is only populated when editing a competency. If the competency was added to the model from an imported SFIA library, the name of the library is displayed. |
Description | Enter a description for the competency up to 6,000 characters. |
Language | The default value of Multi-language means that the competency is displayed in the same language regardless of users' preferred language setting in their profile. If your LMS has licensed additional languages, you can select a language bundle from the drop-down list. |
Active | Select this check box to activate the competency. Only activated competencies can be assigned and awarded to learners, listed as current or expiring, or included in automated processing for competencies. |
Proficiency Level Details
Table: Proficiency Level Details
Field | Description |
Level Group |
Select the proficiency level group from the drop-down list. All levels defined for each group are listed below. You can click the Edit icon to edit the Level Title and Description fields for each level, if required. Editing the level for the competency does not change the original proficiency level values defined in the Proficiency Levels page. You can click the Trashcan icon to remove the proficiency level from the competency. This does not delete the level from the original proficiency level group defined in the Proficiency Levels page. When editing competencies, you cannot change the proficiency level group if the competency is already assigned to a job profile. |
Level | Select a level from the proficiency level group to add to the competency. This drop-down list is enabled only when levels have been removed, and for SFIA library competencies that do not include all levels by default. |
Recognition Policy Details
Table: Recognition Policy Details
Field | Description |
Training |
Select this check box to specify that the competency is awarded based on the completion of one or more courses. You add courses to the Learning Modules section. You can add all of the courses relevant to the competency and require the learner to complete all or just some of them. |
This competency requires that ALL of the assigned learning modules be completed | If the Training check box is selected, select this option if the learner must complete a specific set of courses (listed in the Learning Modules section) to be awarded the competency. |
The target level required is | If all of the assigned courses must be completed, select the proficiency level that must be achieved. |
# of the listed learning modules (including mandatory) | If the Training check box is selected, select the number of courses from the list in the Learning Modules section the learner must complete to be awarded the competency. This option can be used to provide the learner with some choice as to which courses they take to achieve the competency. |
Ad Hoc Self-Assessment | Select this check box to enable learners to award themselves the competency in the Career Development Center or Career Center. |
Ad Hoc Reviewer Assessment |
Select this check box to enable reviewers to award the competency to the learner when reviewing in the Career Development Center. Selecting this check box enables the following options in the Recognition Policy section:
|
Minimum x Day(s) of Waiting Period for Re-Ad Hoc Assessment | For ad hoc reviewer assessments, select the minimum number of days or years that must elapse between assessments. |
Ad hoc Assessment Expiry | Select an option to specify whether the ad hoc assessment expires and if so, whether it requires the assessor to specify the expiry date when awarding the competency, or whether the competency expires a fixed number of days after being awarded. |
Learning Modules Details
Table: Learning Modules Details
Field | Description |
Learning Modules |
Click the Search icon to open a paginated drop-down list of all learning modules visible to you. Alternatively, start typing some or all of the learning module ID or title to populate the drop-down list with matching results. Click the Next and Previous icons to page through the results. Adding a course to the competency does not necessarily mean that learners must complete the course to be awarded the competency. It depends on the options specified in the Recognition Policy section and whether its check box is selected in the Learning Modules list. For each learning module, you can select:
|
Revoke competency when mandatory training material is added to competency or when new revisions of mandatory training requiring the effective revision is published |
Select this check box to revoke the competency when mandatory training material is added to competency or when new revisions of mandatory training requiring the effective revision is published. To enable learners to complete the required learning before losing the competency, you can specify a grace period. Otherwise, select Revoke at next Auto Competency Revocation Task. |
For mandatory modules, apply a renewal period and automatically re-enroll learners x days or years prior to module expiration |
Select this check box to automatically re-enroll learners in mandatory courses for the competency at a specified number of days or years before the course expires. Enter the number or days or years. |
During the renewal period, on completion of the learning module apply the validity period from |
Select one of the options:
|
Notification Settings Details
Table: Notification Settings Details
Field | Description |
Send reminder x days before learning modules expire | Enter the number of days before learning modules expire to send a reminder to learners who completed the course to gain the competency. |
Send notification when this competency has entered the grace period or has been revoked. | Select this check box to send a notification when this competency has entered the grace period or has been revoked. A competency can be revoked due to a new module revision, an expired module, or an expired ad hoc assessment. You can select the email templates in the Competency Manager category in System Configuration. |
Job Profiles Details
Table: Job Profiles Details
Field | Description |
Job Profile Name |
If the competency has been assigned to any job profiles, they are listed here. You can click the job profile name to open the job profile for editing in the Job Profiles page. You must save a new competency before you can assign it to a job profile in the Job Profiles page. |