Applicable Product:

PeopleFluent Learning

Applicable Release:

All Versions

Summary:

Course administrators can group enroll learners in a course session individually or based on role, organisation, user group and user attributes. When you group enroll learners, the enrollment policy configured for the learning module is ignored and you can also bypass enrollment restrictions on the session.



You can also withdraw learners from an enrollment using the same bases as group enrollment for the user selection criteria.

To group enroll (or withdraw) learners in a course session, you must have a system role with unrestricted access to the Auto/Group Enroll option under Manage Features > Catalog Manager Features.

To bypass enrollment restrictions, the Allow Enrollment Override Role Access Permission must be enabled for your system role.

To group enroll or group withdraw learners:

1. Go to Manage Center > Learning > Learning Modules and click the name of the learning module you want to group enroll learners for. The Catalog Editor opens at the Define Module Properties page.

2. Click Session Properties to select a session to enroll learners also.

3. Select a session from the drop-down list and click Go.

4. Click Group Enroll in the Session Properties tab. The Group Enrollment page opens.

5. Click the Select participant(s) link to select the learners to enroll in the session. The User Selector page opens in a new window.

6. Select the learners to include in the group enroll and click OK to return to close the User Selector. The learners selected for group enrollment are listed in the Select participant(s) box.

7. To group enroll the selected learners, ensure Group Enrollment is selected in the Action drop-down list. To group withdraw the selected learners from an enrollment, select Group Withdraw from the Action drop-down list.

8. To suppress automatic emails that would normally be sent when the selected learners are enrolled in a session, select the Suppress automatic emails check box.

9. To bypass enrollment restrictions and checks for valid enrollment during the group enrollment, select the Override? check box.

10. To run prerequisite checks configured for the learning module on the selected learners before enrolling them, select the Perform prerequisite checks? check box. Learners who fail to meet the prerequisites are not enrolled.

11. To exclude learners from the group enrollment if it conflicts with another course they are enrolled in, clear the Ignore Schedule Conflict check box.

12. Enter the charged cost center, if required for the session.

13. Click Execute group enroll to start the group enrollment process. The Group Enrollment status page opens in a new window and lists the learners who were selected for group enrollment and their enrollment status (whether successful or not).