Applicable Product:

PeopleFluent Learning

Applicable Release:

All Versions

Summary:

A job profile is a set of competencies that describe a learner's overall training needs, based on the expected knowledge requirements of a particular job. For example, a job profile for a Branch Manager might specify competencies for Time Management, People Management and Accounting. Learners can have more than one job profile.

Learners who are assigned a job profile will see any training requirements for the job profile's associated competencies in their learning path. 

Job profiles can be assigned to learners individually or in groups by a reviewer (for example, their direct appraiser or manager) in the Career Development Center or automatically by the LMS, based on learners' completed courses. You can also review, assign and de-assign job profiles in the Manage Center. Learners cannot assign job profiles to themselves. 

You define job profiles within Job Profile Catalogs, which are used to organize job profiles. For example, you could organize all your job profiles for different roles within human resources in a catalog called HR. You can configure access permissions for job profile catalogs to specify which users can assign their job profiles or edit them. You can also import, update and delete job profiles via the Job Profile Data Loader.

You can set the status of job profiles to be active or inactive. Only activated job profiles can be assigned to learners or included in automated or group assignment. You can filter the list of job profiles in catalogs by their status. The System Configuration setting, Automatic De-Assign of Job Profiles, when enabled, automatically unassigns job profiles from users that no longer meet the criteria for the auto-assign targets. (This uses the settings in the Auto-Assign Console for criteria scan during login and offline-bulk scanning.)

Assignment types can be used to label the relationship between a user and a job profile. You can use assignment types in compliance reporting and when reviewing users' training progress through their learning path. You associate assignment types with users' job profiles by exporting job profile assignments to a CSV file, adding the required assignment types, and then importing the assignment types CSV file in the Job Profile Assignment Data Loader.

Job profiles are available with the Learning and legacy Performance licenses only. Job profile groups are available only on legacy contracts with the Performance license.

Administrators with unrestricted access to the Job Profiles feature in System Roles (Manage Features > Competency Manager Features) can configure the job profile features described here.