Applicable Product:

Peoplefluent Learning

Applicable Version:

All Versions

Summary:

Exam pools are used to group related exams. For example, if a course or program has multiple exams, you can group them in a specific exam pool to make it easier to assign them to the appropriate learning modules. Exam pools can have a hierarchical structure, with one or more sub-pools to further categorize content. To categorize exams using the same structure as a question pool, you can copy the question pool structure to the exam pool. If you do not need separate exams for all the topics in the question pool, you can delete them in the exam pool.

Important Information: To manage exam pools, you must have unrestricted access to the Exam Utilities feature in System Roles (Manage Features Exam Manager Features).

Add an Exam Pool

You can add an exam pool to group related exams in the Exam Pools Manager. You can add an exam pool at any level in the exam pool hierarchy, subject to having unrestricted access permission to the exam pool or sub-pool you want to add a new pool to. 

After adding an exam pool you can update it to specify an automatic exemption policy.

To add an exam pool

1. Go to Manage Center  Learning Exam Utilities Exam Pools Manager. 
2. The page opens with the Level 1 Default Pool already active.  You have the following options:

• To add a sub-pool to the Level 1 Default pool. click the Add button for Pool Level 1.
• To add a sub-pool to a different Level 1 pool, select it in the Pool Level 1 drop-down field and then click the Add button.
• To add a sub-pool to another sub-pool, select the appropriate Level 1 pool.  This will populate the Pool Level 2 field with its sub-pools.  Make the appropriate selection and then click the Add button for Pool Level 2. 

3. Enter a name for the new pool and click Submit. The new pool is added at the selected level.

Configure Exam Pool Permissions

You can configure permissions for exam pools to specify who can edit them or assign exams to them.

Important Notes: Permissions do not cascade down the hierarchy. For example, administrators with permissions for an exam pool will not have those same permissions for any subpools under it. You must configure permissions at each pool level for other administrators to use them.

To configure exam pool permissions

1. Go to Manage Center  Learning Exam Utilities Exam Pools Manager. 
2. Select the appropriate pool or sub-pool.
3. Click Permissions. 
4. Select the users to give read-only or unrestricted access permissions to.
5. Click Save.
6. Click Close.

Assign an Automatic Exemption Policy to an Exam Pool

1. Go to Manage Center  Learning Exam Utilities Exam Pools Manager.
2. Select the appropriate pool or sub-pool.
3. Click the Update button on the Pool level.
4. In the Auto-exemption Policy field, select the policy you would like to assign.
5. Click Submit.

Delete an Exam Pool

You can delete only exam pools that do not have any exams assigned to them or any their subpools. If you want to delete an exam pool that contains exams, delete the exams first, or reassign them to alternative exam pools. You can then delete the empty pool. When you delete an exam pool, its sub-pools are also deleted.

To delete an exam pool

1. Go to Manage Center  Learning Exam Utilities Exam Pools Manager. 
2. Select the appropriate pool or sub-pool.
3. Click Delete for the pool you want to delete. The pool and its sub-pools in the hierarchy are deleted.

Copy an Exam Pool to a Question Pool

You can create new question pool hierarchies by copying exam pools. You can create a question pool hierarchy from any level of an exam pool. The selected pool and its parent and child levels in the hierarchy are created as a question pool with the same structure. If you select a sub-pool level to copy, other pools at the same level (that is, with the same parent pool) are not copied.

To copy an exam pool to a question pool

1. Go to Manage Center  Learning Exam Utilities Exam Pools Manager. 
2. Select the appropriate pool or sub-pool.
3. Click Copy to question pool. A question pool is created with the same structure, from exam pool down to the lowest sub-pool level under the copied pool.