Applicable Product:

Peoplefluent Learning

 

Applicable Version:

All Versions

 

Summary:

Exams group questions to asses and evaluate learners' understanding of course material. Exams are not assigned directly to users, but are assigned to courses and taken by enrolled participants. 

They are created and managed in the Exam and Question Manager. Additional information about exams:

• To create exams with randomly selected questions, but where all candidates taking the same instance of the exam get the same questions, you can configure exams as templates and generate exam instances from them.
• You can configure a disclaimer that participants must agree to before they can start exams.
• Exams can be automatically graded by the LMS. For more information, see About Automatic Grading.
• For offline participation, you can allow exams to be printed and downloaded to the TalentSlate app.

In this topic we focus on managing exams in the Exams manager.  For information about importing and updating exams and exam sections in bulk, please see one of the following topics:

• Exam Import via the Data Loader
• Exam Section Import via the Data Loader

Important Information: To create and manage exams you must have read-only or unrestricted access to the Exam and Question Manager feature and unrestricted access to the Exams feature in System Roles (Manage Features Exam Manager Features).

 

Create an Exam

To create an exam

1. Go to Manage Center  Learning Exam and Question Manager Exams. 
2. Select Create New Exam from the + Create Exam drop-down list. 
3. Select the appropriate exam pool.
4. Select the exam type:

• Standard Exam - Standard exams are used to test learners' knowledge, gained from either experience or training.
• Course Evaluation - Use course evaluations to get detailed feedback about a course and or its instructors from its participants.
• Survey - Survey exams gather course feedback from participants. Survey exams do not have to be associated with a course. For example, you can use survey exams to ask learners to respond to a poll. Polls can have one single choice question only, which does not need to have a correct answer.
• Certification -  Use this exam type to identify exams that can award a certification to candidates who achieve the required minimum score.
• Supervisor Assessment - Use this exam type for supervisor assessments. These are completed by the participant's appraiser, manager or supervisor after they have taken an On-the-Job course. The course is marked as Completed only after the supervisor assessment has been done.

5. Enter a unique ID for the exam. Note: The ID can only contain letters, digits, and the characters "-", "_", ".", "@" and "\". It must not contain spaces.

6. Click Create. The Exam Editor opens at the Details tab.

7. Configure the information in the Details tab.  For additional information, please see Exam Editor Details Field Reference.  

8. Click Save.

 

Add Exam Sections

Exams must include at least one exam section. Exam sections can contain a fixed selection of questions (presented in same order or random order) or questions randomly selected from a question pool, where each exam participant may get a different selection of questions to answer.

To add a section

1. Go to Manage Center  Learning Exam and Question Manager Exams. 
2. Open the appropriate exam.
3. Click the New Section button.
4. Configure the new section as appropriate.  For additional information, please see Exam Section Properties Field Reference.
5. Click Save.

Add Questions to the Exam

There must be at least one exam section created in order to add questions to an exam.

To add questions to an exam

1. Go to Manage Center > Learning > Exam and Question Manager Exams. 
2. Open the appropriate exam.
3. Click the Add Question link (located in the left navigation near the bottom of the section).
4. Select a question pool.  The selected question pool should contain the questions that you would like to add to the exam.
5. Click Display Questions.
6. Select the check boxes of the questions you want to add to the exam section.
7. Click Add selected questions. The question pool list is shown again so that you can add more questions from another pool.
8. Repeat these steps to add more questions.
9. Click Save.

Manage Points for a Fixed Exam Section

You can manage the maximum score and penalty points for questions in an exam section that uses a fixed selection of questions.

 

Important Information: The maximum score applies to the question as a whole, so multi-answer questions, such as matching questions, will give a fraction of the total for each correct choice. If you enter a non-zero value for penalty points,  points will be subtracted for an incorrect answer or each incorrect part of an answer.

 

To update points awarded in fixed exam sections

1. Go to Manage Center  Learning Exam and Question Manager Exams. 
2. Open the appropriate exam.
3. Select the appropriate section. It must be a fixed section.
4. Click Select questions. The questions are listed in the main Exam Editor window.
5. Enter the maximum score and penalty points for each question and click Update points.

Configure Exam PDF Print Properties

If candidates are allowed to download an exam as a PDF, you can configure several of its attributes and its availability for download between specified dates.

 

Important Information: The exam printing properties in the Print Properties tab relate to exams downloaded as PDFs and exams, answer sheets and cover pages printed to PDFs from the Generate Instance page. The cover sheet can only be printed for a generated instance.

 

To configure print properties for downloaded exam PDFs

1. Go to Manage Center  Learning Exam and Question Manager Exams. 
2. Open the appropriate exam.
3. To select a cover sheet for generated instances printed to PDF, click the browse icon. The Repository Manager opens.
4. Enter a heading for the first page of the PDF.
5. To add labels A, B, C and so on next to single and multiple choice questions, select Yes from the drop-down list.
6. Enter the percentage difference needed when a candidate retakes the exam.
7. Select the dates for when the exam and its answer sheet are available for download.
8. Click Save.

Configure Exam Security

Several layers of security can be assigned to restrict an exam's availability to learners and supervisors. For example, if you choose Assignment Access Code for the enrollment type, candidates must enter the code to launch the exam. You could embed this in content they are required to read, and provide instructions in the exam's reference information (entered in the Details tab).

You can restrict access by enrollment and by IP address range. You can also use the IP address range to restrict participants and reviewers reviewing completed exams.

 

To configure exam security

1. Go to Manage Center  Learning Exam and Question Manager Exams. 
2. Open the appropriate exam.
3. To change the exam owner, click the browse icon. A user selector dialog opens.
4. To configure access permissions for the exam in the Manage Center, click Permissions.
5. Select the enrollment type.
6. To restrict access by IP address ranges, enter the low and high values for each range.
7. To use the IP address range restriction for participants to review their own detailed exam results, select the Participants check box.
8. To use the IP address range restriction for reviewers to review participants' detailed exam results, select the Reviewers check box.
9. Click Save.

Add a Language Bundle to an Exam

A language bundle is a collection of localizable fields and language-specific contents in a given language that can be added to various LMS objects. You can add language bundles to exams to provide the exam title, description, the title and description for each section, and the print heading and cover sheet for printed exams in any of the languages for which there is a license in the LMS.

1. Go to Manage Center  Learning Exam and Question Manager Exams. 
2. Locate the appropriate exam and select Manage Language Bundles from the exam's action menu.
3. Click + Add Language Bundle. 
4. Select a language to assign to the exam.
5. Enter the exam title in the new language.
6. Click Add. The new language bundle is added to the list.

Note: You can delete exam language bundles only if the exam they were created for has not been attempted.

 

Delete an Exam

Exams that have no active participants can be deleted.  

To delete an exam

1. Go to Manage Center  Learning Exam and Question Manager Exams.
2. It is a good practice to first check for participants who have started, but not completed, the exam before attempting to delete.  To do this, open the appropriate exam and click on the Participants icon. 
3. To delete a single exam, select Delete from the action menu of the exam you want to delete. To delete multiple exams, select their check boxes and then select Delete from the Bulk Actions menu. You are asked to confirm the deletion.
4. Click OK.